A virtual mailbox is a digital mailbox where you receive all your emails and packages. It can be accessed via a laptop or mobile without physical access to the mailbox. With a virtual mailbox, the protection of mail becomes a priority and is guaranteed.
What is Mail Scanning?
A mail scanning is a service where the mailbox provider opens and scans the mail on behalf of its client.
Instead of piling up the mails at the post office or at the mailbox service you have subscribed to, the provider picks the mail, scans it and sends a digital copy to you in your mailbox. You can then open and view the scanned mail via your laptop or smartphone.
Mails used to cause so much inconvenience as you need to go through all your junk mail before reaching that important mail. It adds a bonus to your emails and makes your work hassle-free.
With a virtual mailbox service, you get a virtual address where all your mails and packages are sent. For mail scanning to take place you just need to sign-up for the virtual mail address.
The mails are scanned via a document scanner or a multi-functional printer. The physical letters are converted into digital files and sent to recipients for them to read.
All scanned emails are archived in the digital mailbox so easily pull out any mail when needed.
It can be an old bill, a business contract or any credit card statement, which you can download and print and then attach to an email.
Many businesses have started investing in mail scanning due to the benefits it offers. Let's dive and have a look at the advantages of a mail scanning service.
Easy mail handling
Driving to the post office and remembering to check the mailbox every day is very exhausting.
Gathering, distributing and keeping records of all business mails is laborious and time-consuming.
This unique service manages all emails efficiently. Professional virtual mailbox providers filter out the junk mail and prioritize the important business emails for you.
Environment Friendly
A mail scanning service is a step towards a paperless environment. It is environment-friendly as it transforms paper-based documents into digital formats.
It not only saves the environment but also makes your business future-ready and helps in adopting modern trends.
It is cost-effective for your business in terms of paper, printing cost, ink and storage space.
Security
A mail storage service is more vulnerable than a virtual mailbox service. Physical documents are subjected to information theft and damage due to the environment. There are high chances of misplacement of paper documents.
A mail scanning service keeps the documents secure by converting them to digital formats thereby minimizing the risk of loss. The scanned documents are safe and secure as they are encrypted and have limited access.
Encryption is coupled with strong passwords to protect the data from being compromised during the scanning process.
Remote mail access
A mail scanning service allows you to access your mail remotely. You can travel freely without worrying about your emails and packages being lost.
In the current scenario of remote working, physical distancing and lockdown, a virtual mailbox keeps the communication flowing.
An efficient mail scanning service has many advantages for your business. It saves time to focus on more important core activities while your mailbox functions like clockwork for you.
OneWorld Mailbox is a virtual mailbox service provider that apart from a virtual mailbox offers you a secure mail scanning service. Therefore, get your mails easily scanned and managed instead of doing it manually.
Ready to digitize your mail service?
Give us a call at +353-1507-7311 or write to us at hello@oneworldmailbox.com
For more details visit us at www.oneworldmailbox.com